This Privacy Policy describes the collection, use, and disclosure of personal information collected by Diament Patent Law (the “Firm”) through our website (the “Website”) and through other interactions, from individuals we interact with for a variety of purposes, including clients, prospective clients, law students, job applicants, other counsel, and vendors.

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This Policy describes what information we may collect, what circumstances we may collect it, how we may collect it, with whom we may share it, and other matters related to the information we collect from our Website and through our services and activities, including your choices regarding collection and disclosure to third parties. The Firm is the data controller in relation to any personal information that the Firm processes about you and is responsible for ensuring that such processing complies with applicable data protection laws, including the California Consumer Privacy Act (the "CCPA"). Your privacy is important to us. Please be aware that Firm personnel are required to comply with the Firm's data privacy practices as set out in this Privacy Statement and other data privacy-related Firm policies. This Policy is incorporated into our Terms of Use and may include terms that are defined in that agreement.

 

What Personal Information do we collect?

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For the purposes of this Policy, “personal information” means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household, subject to certain exceptions set forth in the CCPA. We may collect and have collected in the preceding 12 months, the following categories of personal information from you in the course of business, including through your use of the website, when you contact or request information from us, when we provide services to you, or receive services from you:

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• Identity Data includes first name, last name, title, gender, or address.

• Contact Data includes email address and telephone numbers.

• Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.

• Usage Data includes information about how you use our website, products and services.

• Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.

• Payment and other financial information

• Information related to legal matters that you may be involved in, in which we represent you or for which the Firm and you are considering a representation. Please note that the Firm’s receipt of information about you does not create an attorney-client relationship.

• Job Applicant data includes identification data and contact information, resumé and other data provided by you or third parties (e.g. recruiters) on our website, online recruitment portal (where applicable), or offline in connection with job openings, which may be subject to additional local requirements based on the country for which the position is advertised

• Cookie and device data includes information about your visit of our website, IP address, device identifier, browser type and version, operating system and network, location and time zone setting

• Other personal information including biometric, health, and geolocation data to the extent such information may be relevant to a representation.

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We may also collect other information which alone cannot be used to identify you as an individual. The following paragraphs describe some of the Personal Information and other data we may collect from users of our Website, clients, and others.

 

How do we collect Personal Information?

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When you provide it to us. In certain sections on our Website, we may provide online forms in which you can input Personal Information such as your name and email address in order to request information, subscribe to our publications, or for other purposes indicated on our Website.

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When you become a client, you may provide information to us about you and about your matter.

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In working on a matter for you, we may receive, learn, or infer information about you and your matter from third parties or publicly accessible sources.

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If you are a job applicant or vendor, we may collect and process personal information from you to facilitate that relationship and to communicate with you.

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If you are counsel for other parties, we may collect information about you from you or third parties to facilitate communications over matters and to fulfill our obligations in our representation of our clients.

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When you access our Website. Our Website may gather certain information automatically and store it in log files when you use our Website. We may collect IP addresses and/or click-stream data for purposes of system administration, to understand how our visitors use our Website. An IP address is a number that is automatically assigned to your computer whenever you access the Internet. When you request Web pages from the Website, our computers log your IP address.

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We also collect click-stream data when you request pages from the Website. Click-stream data may include such information as the page served, the time, the source of the request, the type of browser making the request, the preceding page view and other such non-personal information. We also monitor other tracking-related information. This data helps us analyze how visitors arrive at the Website, what type of content is most popular, what type of visitors in the aggregate are interested in particular kinds of content, and the like. We use this information to update our Website and ensure that we are meeting the needs of our visitors.

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Cookies. Our Website may use cookies, web beacons, and similar tracking technologies. These technologies are widely used for security, to learn about and improve upon how users navigate a website, or to enable certain features. Cookies are small data files that are transferred to your hard drive when your browser settings permit the acceptance of cookies. Similar technologies, such as web beacons or pixel tags function through the use of small files, such as a GIF or PNG, which are opened on a page or in an email. The request for these files from a server reveals certain information, such as your browser type, IP address, and other information. To learn more about cookies and similar tracking technologies, and how they can affect your privacy, visit allaboutcookies.org.

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By tracking how and when you use our Website, these technologies help us determine which features and content on our Website are most important to our visitors. If you do not want information collected through the use of cookies, you can turn off cookies using your browser’s settings menu; however, this may eliminate our ability to provide you with some of the features or functionality you would otherwise experience on our Website. Most modern browsers also include a “do not track” feature that may help protect your privacy. However, because there is not yet a defined response to do-not-track requests, our Website does not respond to your browser’s do-not-track request.

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In addition to the cookies used by the Firm and our service providers, some cookies are placed by third parties such as Google Analytics, as described below. By using our Website, you agree to the use of cookies for the following purposes:

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• Essential Cookies: these are essential in order to enable you to move around our Website and use its features.

• Performance and Analytics Cookies: Google Analytics ("Analytics") is Google’s free web analytics tool that helps us understand how our visitors engage with our website. Analytics collects information anonymously and reports website trends without identifying individual visitors. Analytics uses its own set of cookies to track user interactions with the Website. These cookies are used to store information, such as what time the current visit occurred, whether the visitor has been to the site before, and what site referred the visitor to the web page. Analytics customers can view a variety of reports about how visitors interact with their website so they can improve their website and how people find it. A different set of cookies is used for each website, and visitors are not tracked across multiple sites. Analytics customers are obliged to notify users of their use of analytics software. To disable this type of cookie, some browsers will indicate when a cookie is being sent and allow you to decline cookies on a case-by-case basis. In addition to declining cookies, you can also install the Google Analytics Opt-out Add-on in your browser, which prevents Google Analytics from collecting information about your website visits. You can also opt out by clicking here.

• Functionality Cookies: these small data files that remember the choices you make on the Website. These cookies help to make your visit more personal and are deleted automatically when you close your browser or the session expires.

• You can block or disable cookies on your device at any time by indicating this in the preferences or options menus in your web browser. You can also delete the cookies that are stored on your device. However, blocking, disabling, or deleting cookies may limit your ability to view all the pages of the Website You can find more information about cookies at www.allaboutcookies.org. 

To learn more about, or to opt-out of Google’s analytic and marketing services, visit Google Analytics Terms of Service, the Google Privacy Policy, or Google Analytics Opt-out.

 

How do we use Personal Information?

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We use Personal Information collected from you as necessary to provide the information or services you have requested (for example, to respond to your inquiry or process your subscription to a newsletter or blog). Where applicable, we may also use your information for the following purposes:

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• To inform you about our services, new legal and policy developments, relevant information in the industries we serve, and our marketing events.

• For analysis to improve this website, our services, and for market research.

• To respond to you when you contact us.

• For other reasons, with your consent.

If you are a client of the Firm, we use personal information that you voluntarily submit to us on the website or during the course of our legal representation of you on any matter for which the firm is retained, regardless of the media used, such as identification data, contact details, and other service data that we may process in connection with the provision of services. The Firm's work for you may also involve providing such information to third parties in order to represent your interests most effectively. This processing is necessary for us to perform our contract with you.

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If you are counsel for another party on a matter in which the Firm is representing a client, your information will only be used for the purposes of fulfilling the Firm’s obligations under its representation of its client and for usual ancillary.

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If you are a vendor of the Firm, we use identification data, contact details, financial data, and other service data for the processing of invoices, the updating of client records, the management of our vendor relationships, and communication with you and for other purposes such as processing payments.

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We may also use identification data, contact details, financial data, cookie and device data, and other service data to improve our website as we constantly monitor our online presence and ensure the security and confidentiality of your data. This use is also necessary for our legitimate interests to prevent illegal activities, including fraud, which could harm you and us.

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We may also collect and process personal information about job applicants for screening, identifying, and evaluating candidates for positions, record-keeping related to hiring processes, analyzing the hiring process and outcomes, and conducting background checks, where and to the extent permitted by applicable law. If you are hired by the Firm, this data will be transferred to our employee records. This processing is necessary in order to take steps, at the request of the job applicant in the context of recruitment, prior to entering into a contract. In addition, job applicant data and legal compliance data may be used as necessary to comply with legal, regulatory, and corporate governance requirements. 

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In the preceding 12 months, the Firm has disclosed the types of personal information listed above to its service providers for business purposes.

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In the preceding 12 months, we have not sold personal information.

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Any text messaging campaigns will require originator opt-in data and consent. 

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With whom may we share your Personal Information?

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We may share Personal Information with employees and contractors of our Firm, with third parties who provide certain services on our behalf, with selected third-party organizations with whom we may collaborate on various activities or events, or in the other circumstances noted below. For example, we may share certain Personal Information we collect with third parties such as providers of data hosting or processing services, email services, or other service providers (for example if we have a third party send notification of firm publications, news, or events we think may be of interest to you).

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For clients, Personal Information collected from you is subject to this Policy and the applicable rules of professional responsibility, including confidentiality and privilege. We may disclose information about you to third parties as part of performing services in a matter. Such disclosures shall generally be with your knowledge and consent, but under certain limited circumstance may be done without pre-approval where required in the professional judgement of the attorney working on your matter.

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We may also share Personal Information we possess in the event our Firm undergoes a corporate transaction, such as a merger with another firm, or in the event of a sale of all or substantially all of the assets of our Firm, or a dissolution of our Firm, provided that the receiving party agrees to treat your personal information in a manner consistent with this Policy. To the extent permitted by applicable laws, we may share Personal Information if we need to protect the interests of the Firm, our clients, property, or the public.

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Similarly, we may share Personal Information with governmental authorities or otherwise in response to a legal request that we believe requires us to do so, for example, in connection with a criminal investigation or other legal requests from civil or administrative authorities in connection with a pending civil case or administrative investigation. Legal requests include, for example, search warrants, subpoenas, and other court orders.

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We may also receive legal requests or orders from jurisdictions outside the United States, in which case by using our Website you consent for your Personal Information to be transferred to the applicable country.

 

Third party sites and services

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Please be aware, certain services on our Website are provided by third parties. You may also visit other third-party sites through links on our Website. We are not responsible for the data policies or procedures or content of any linked websites. These third parties are not bound by this policy and may have privacy policies of their own governing the use and disclosure of your Personal Information. Please read any policies of third parties before you provide Personal Information to them.

 

How can I unsubscribe from emails?

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You can be removed from any of our email lists or unsubscribe from a publication by clicking on the “unsubscribe” link in the email, or by sending an email to adiament@nolanheimann.com. You may access, update, or request deletion of any Personal Information we hold about you by sending a letter using the contact information listed below or emailing adiament@nolanheimann.com.

 

Rights Of California Residents

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The CCPA grants certain rights to California residents. To the extent the CCPA applies to our processing of your personal information, you would be entitled to the following rights:

• Right to Access. You have the right to request what personal information we have collected, used, or disclosed, about you in the 12 months preceding your request.

• Right to Deletion. You have the right to request the deletion of the personal information that you provided to us. Please note that in certain instances we may not be able to process your request, such as (i) due to the existence of a legal obligation, (ii) to detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity, or prosecute those responsible for such activities, or (iii) in order to complete a transaction for which your personal information was collected.

• Right to Data Portability. You have the right to receive a copy of your electronic personal information in a portable and, to the extent technically feasible, in a readily useable format that allows you to transmit this information to another entity without hindrance.

• Right to Opt-Out. You have the right to opt-out of the sale of your personal information to third parties. We, however, do not sell personal information.

• Right to Know. You have the right to receive information from us regarding the categories of personal information we have collected, the sources from which we have collected personal information, the purposes for which we have collected and shared personal information, the categories of any personal information we sold as well as the categories of third parties to whom such personal information was sold, if any, and the categories of personal information that we disclosed for a business purpose in the 12 months preceding your "right to know" request.

• Right to Non-Discrimination. You have the right to not receive discriminatory treatment if and when you exercise your rights under the CCPA.​

If you are a California resident and want to submit a request, please contact us at info@nolanheimann.com or by calling us at (818) 574-5710. For requests submitted via email, you must provide us with sufficient information that allows us to reasonably verify you are the individual about whom we collected the personal information and describe your request with sufficient detail to allow us to properly evaluate and respond to it. If we are not able to verify your identity with the information provided, we may ask you for additional pieces of information.

 

Is my Personal Information protected?

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We have implemented technical and organizational security measures in an effort to safeguard the personal information in our custody and control. Such measures include, for example, limiting access to personal information only to staff and authorized Policy, as well as other administrative, technical, and physical safeguards.

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We endeavor to take all reasonable steps to protect your personal information, but unfortunately, no data transmission over the Internet or any wireless network can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, you acknowledge that: (a) there are security and privacy limitations inherent to the Internet which are beyond our control; and (b) the security, integrity, and privacy of any and all information and data exchanged between you and us through the Website cannot be guaranteed. Please note that e-mail is not a secure medium and should not be used to send confidential or sensitive information. By providing information online, you accept the inherent security risks of providing information over the Internet and will not hold us responsible for any breach of security, unless it is due to our negligence or willful default.

 

Children’s Information

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Except as part of a representation, we do not knowingly collect or store personally identifiable information about children under the age of 13, unless permitted by law. If we learn that we have collected personally identifiable information from a child under age 13, we will delete that information from our database.

 

Changes to this policy

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This policy may change from time to time. We will post the most current version of this policy on our Website with the effective date. Your continued use of the Website means you consent to the terms of any new Policy.

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If you have questions about this Privacy Policy, please email me at adiament@nolanheimann.com or contact:

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Nolan Heimann LLP
16000 Ventura Blvd., Ste. 1200

Encino, CA 91436
818-574-5710

Effective date of this Privacy Policy: November 1, 2021.